Wednesday, December 16, 2015

Sharing a Google Document

In my last post, I shared how people who haven't used Google Drive can access it from their account. In the next few posts, I'm going to show some of the ins and outs of Drive and the other Google Apps for Education (GAFE).

How to Share a Document:

There are a few ways to share a document. The first way would be to share the document directly from your Google Drive. In order to share, you simply click on the file and choose the share icon at the top, or you can right click on the file and click on the same icon.

The second way to share the document would be from the open document itself. With the file open, click on the File option in the toolbar, and then choose the Share option.

Sharing Options:

Once you've clicked on the Share icon, you will be presented with a few options. The first decision that you'll need to make is which rights you would like to give to people who have access to the document. Depending on whether you want to collaborate with someone, you want feedback, or you just want people to read your document, you will choose one of three options: Can Edit, Can Comment, and Can View, respectively.

In order to share, you can either click on the icon in the upper right hand corner, Get shareable link, and paste it in an email, or you can type in one or more email addresses, which will send the addressee a message that you've shared something with them. Underneath the button with the share options, there is also an option for Advanced settings, we'll go into these options in more detail later, but this give you the ability to share the document with different groups of people, depending on how your district is set up.

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